Project Assistant

Job Description

Are you ready to make your mark in Western Canada’s construction industry? Do you have what it takes to contribute to an exciting, well-established construction organization? Have you been waiting for an opportunity to use all of your skills and experiences you have acquired and put them to use?

Keller Construction Ltd., one of Western Canada’s leading construction companies, is looking for a Project Assistant to join their team. This will be a great career challenge, will take someone who is truly passionate about the project management aspect of commercial construction and is ready to embrace technology and change, grow, and make an impact.

We are looking for individuals that approach work with the following core values:

Elevate Safety – We don’t just demonstrate safety, we define it daily

Lead to Succeed – We lead the industry and our company through our dedication to doing good work and sharing our knowledge with others

Take Care – We are the best when we demonstrate care for our clients, each other and our community

Make the Team – Being part of the team is about more than showing up; it is contributing and working for successful outcomes

Be Professional – We all play a role in the positive image we portray and how we are perceived

Key Accountabilities and Responsibilities:

  • Preparation of estimate paperwork, bid forms and calculators
  • Compile information for, and use to complete, insurance and bonding requests during estimate and job setup
  • Compile documents and send out final bids ensuring deadlines are met and submit tender addendums via Gradebeam
  • Attend preconstruction meetings and initiate job set up documents, contracts, and permits as required and accurately maintain them in job folders and our ERP system
  • Compile job documentation for use in stakeholder meetings, issue PO’s, subcontracts and change orders to vendors
  • Complete the set up of owner contracts and issue change orders once they are approved by owners
  • Ensure that ongoing and final reconciliations and invoicing are completed on schedule
  • Compile and prepare annual CI documents for clients
  • Maintain all project files and create Superintendents information binders
  • Assemble required O&M Manuals for clients and final project documentation

    Experience and Qualifications:

  • A history of project administration experience, preferably in the commercial and retail petroleum construction industry would be preferable
  • Demonstrable experience with document control and compilation, multiple project file management and record keeping
  • Excellent communication skills via phone, email and in person
  • Comfortable with technology and adept at embracing continuous change